How to use tags in your newsroom

If you have articles about multiple subjects that you want to group together, you can add tags to your article page. For example, car brands can tag articles based on a model.

How to add tags to your article pages:

Table of contents:

tag-example.png

Tags manager

The tags manager is where you can view and manage all your Newsroom tags. This area is only accessible for users with Administrator rights or if you the correct access rights. Find the Tags Manager in the main navigation bar under 'Newsroom'

Adding new tags

New tags can only be added in the Tags Manager. 

tags-manager.png

This will show you an overview of existing tags and their labels:

tags-manager.png

The difference is as follows:

  • Tag Label is how the tag is shown on the front-end. 
  • Tag URL is how the tag is saved in the backend and shown in URLs. It cannot contain special characters. This field must be unique; you can not have two tags with identical Tag URL values.

The tag URL and tag label can be identical but this is not necessary. The label supports non-Latin characters (such as Chinese, Korean, Arabic) but also special Latin-alphabet characters like accents and umlauts, as well as the ampersand sign (&).

Let's say you want to use a German tag "präsentation". You would then use "präsentation" in the 'label' field, and "praesentation" in the 'tag url' field.

Editing or deleting tags

The "kebab" icon to the right of each tag lets you edit, merge or delete your tag. Users with Contributor rights have no access to the Tags Manager and therefore cannot edit, delete or add new tags. However, they can still add already existing tags to articles.

Editing a tag edits the tag at all locations where it is used, so all connected articles and modules, making sure you don't break any functionality. Deleting a tag also removes it from all connected articles and modules.

Adding a recently deleted tag recovers it to its previous state. This means that the tag will then re-appear in all articles and modules it was previously connected to:

recover-tag.png

Merging tags

The other option is to merge tags. This is useful for when you have duplicate tags and want to keep only one. Click the kebab icon and choose "Merge tag" on the tag you want to merge into the second tag. Then, choose the second tag from the drop down menu. 

Your first tag will then be merged into the second tag.

Include vs. Exclude tags

Include tags

Let's say you have a Headlines module with the include tag 'example' configured. The Headlines module will then only show articles with the 'example' tag. If an article doesn't have that tag it will not show up.

Exclude tags

You can also add exclude tags. Articles with these tags will not be included in the modules mentioned. For example, if you add an exclude tag 'example' to the search module, articles with that tag will not be included in the Headlines module. Exclude tags only work if no other tags have been configured.

Where can you use Newsroom tags?

The following Newsroom modules / areas support the use of tags:

Multimedia tags

Similarly, you can also tag images and videos which doesn't only help with finding them if you have a lot of multimedia assets, you can also organize your Media Library with it using categories and subcategories. See the linked article for an in-depth explanation.

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