This guide will help you set up and maintain the Media Library. To get the most out of this guide, we recommend reviewing the Introduction to Presspage and Navigating Presspage if you're not yet familiar with the basics.
Table of contents
- Introduction: Media Asset Library
- Step 1: Set up Library Settings
- Step 2: Add Categories and subcategories
- Step 3: Add Media Assets
- Use cases for the Media Asset Library
Introduction: Media Asset Library
The Media Asset Library is a dedicated Newsroom page where uploaded images, videos, and documents are displayed and organised. Content is categorised by media type using tabs at the top of the page, and further organised through categories and subcategories visible on the left side of the interface. Like a custom page, the library will not be visible to visitors until it has been published.
Step 1: Set up Library Settings
Before adding content, configure the basic settings of the Media Asset Library.
Navigate to Newsroom in the navigation bar and select Pages from the dropdown. On the Pages dashboard, click Media Library to open the page editor. In the Media Library settings, you can update the title, subtitle, and a text block. Because the library has its own layout with tabs and categories, only the title is required.
Step 2: Add Categories and subcategories
Categories and subcategories help visitors navigate the library by grouping assets into clearly defined sections.
Navigate to the Category manager in the left side bar to create categories. Click Add category and enter a title. By default, this title also becomes the tag name.
To add a subcategory, click the dropdown icon under an existing category and select Add subcategory. Give it a title and ensure it has a tag assigned, as subcategories without a tag will not be activated. Drag and drop categories and subcategories to reorder them.
Go to Create and manage (sub)categories for details.
Step 3: Add Media Assets
Once the categories are set up, you can start uploading and organising assets in the library.
Open the Asset Manager from the left sidebar on any Newsroom page. Click Upload to add new assets. Multiple assets can be uploaded at once. Once uploaded, update the title and description for each asset. To assign an asset to a category, select the appropriate tag from the dropdown in the category column. Multiple tags can be added per asset. Assets will then appear in the corresponding category or subcategory in the library.
Hiding assets from the library
To hide a specific asset from the library, open the Asset Manager, find the asset, and click the cogwheel icon. Check Exclude from Media Library.
Note: To hide all newly uploaded assets from the library by default, go to Account settings and open the Advanced section. Check the Exclude Media Assets from Media Library option.
Go to Asset Manager, Media Library for details.
Use cases for the Media Asset Library
There are two main approaches to structuring the Media Asset Library effectively.
Media kit for self-service
Organise pre-approved stock images into clearly defined categories so media professionals can access the assets they need without requiring additional approvals. To hide all newly uploaded assets by default, enable the Exclude Media Assets from Media Library option in Account settings under Advanced.
Media asset archive
Use the library as a central repository for all uploaded media assets from articles, events, and other sources, making them accessible whenever needed. A combination of stock assets and archived materials creates a complete media database.