This article explains the available publication options for articles. It covers how to publish immediately, schedule a future or past date, and depublish content manually or automatically.
Video tutorial
Table of contents
- Set a publish status
- Overview of publish options
- Managing the publish status for multiple languages
- Publish and Distribution options FAQ (opens in new tab)
Set a publish status
These steps apply to all publishing actions, except Schedule the unpublish date. Each option below explains how the chosen status affects visibility.
- Open the article.
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Go to the publish options.
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Select a publish status and adjust the date and time if needed.
- Save the article.
Overview of publish options
Articles start as drafts with the status Unpublished. You can adjust the publish status to control when the article appears in the newsroom.
Publish options include:
- Publish now
- Schedule a future date
- Backdate (Schedule status)
- Unpublish
- Schedule the unpublish date
Publish now
Select this option to publish the article immediately.
The article becomes visible in the newsroom and displays the current date and time as its publish date. You can update the date at any time by selecting Edit.
Schedule a future date
Use this option when you want the article to appear at a specific future moment.
After saving, the article shows its scheduled date and becomes visible automatically at that time. You can update the date at any time by selecting Edit, whether you need a future or past date
Backdate an article
Select Schedule and choose a past date when you want the article to appear as previously published.
Backdating is useful for migrated or historical content.
The article's page status is set to published and becomes visible immediately, but shows the selected past date. You can update the date at any time by selecting Edit.
Unpublish an article
Unpublishing returns the article to draft. It is no longer visible in the newsroom, and any assets linked to the article are unpublished as well. The article stays listed in the pages overview, so you can edit or republish it at any time.
To unpublish an article:
- Open the article.
- Go to the publish options.
- Select Unpublished as the publish status.
- Save the article.
The article is removed from the newsroom as soon as you save. If your newsroom has multiple languages, this only unpublishes the language version you have open.
Archive an article
To take an article offline while keeping it separate from your drafts and available for reference, archive it instead. Archived articles are unpublished and moved to their own section at the bottom of the pages overview.
Go to How to archive one or more articles for more details.
Schedule an unpublish date
If you already know when an article should come offline, you can schedule an automatic unpublish date. This option is only available after the Page has been published.
Steps to schedule an unpublish date:
- Open the article.
- Go to the publish options.
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Select the kebab icon (three vertical dots).
- Choose Schedule unpublish date.
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Use the date picker to select when the article should be unpublished.
- Save the article.
Once an unpublish date is set, it appears in the article overview. The article and its associated assets are automatically unpublished on that date.
Edit unpublish date
After an unpublish date is set, select Edit to change the date or remove it.
Make sure to save your changes after updating or removing the unpublish date.
Managing the publish status for multiple languages
If your newsroom includes multiple languages, each language version appears as a separate row in the pages overview. Each version has its own publish status, so you can publish every language individually for it to appear in that language on the newsroom.
Alternatively, you can update the publish status several languages at once using Bulk publish actions.